Apply for leave

It is not difficult to correctly submit an application for leave

It is in the interest of the applicant that a submitted vacation request is formally correct, as this is then does not go back to you, can be processed immediately and can therefore also be approved more quickly under certain circumstances. What should be in such a document is not uniformly regulated. Therefore, the criteria for when this is assessed as correct and when not can vary from company to company. But even under these circumstances it is not difficult to design it correctly.

• The simplest is the formally correct submission of an application vacationif your company uses forms or complete forms for this. Just ask about this in the HR department. If there are any in your company, you will find them there in printed form or you will be referred to the corresponding page on the intranet or the storage location of the relevant file. These are almost always self-explanatory and consist of a text interrupted by spaces in which you enter the number of your previously Enter the vacation days taken, the remaining vacation entitlement, the period for the vacation requested and the total number of days requested have to. In most cases, it is also mandatory to state the date of application and your signature. Please note all other fields and, if asked for, enter the reason for the vacation. This can be "vacation" or "special leave".
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• If there are no pre-printed applications, colleagues can (or want to, for whatever reason) and Back office staff will not help you and if you should still submit the application in writing, that is also the case no problem. Then formulate a request for leave yourself, which should contain the following: Heading “Leave request”, a text from which shows that you are requesting leave, the period of time by specifying the start and end dates and the number of days of leave You are still entitled to how many days you request, how many days you would still have afterwards, the reason for the vacation, the current date and Signature. With this information you are always on the safe side. Example for the accompanying text: “Dear Sir or Madam, I hereby apply for leave from xx. until xx.xx.xxxx. "
• If your company does not use written requests for leave, you should do your best Inquire exactly as early as possible about the course, so as not to be left behind to have. Particularly in smaller companies, the vacation request can consist of entering the desired period in a wall calendar (often also called vacation calendar) or to write in electronic form in the general diary that is accessible to all. If nobody objects, the vacation is considered approved, but don't forget to check with the boss beforehand.

Observe company-specific practices

• Especially when you are new to a company, you cannot immediately be aware of all the customs that, for example, exist in addition to the important question of vacation planning. You should therefore also inquire about this point in good time.


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• Pay attention to the extent to which employees are familiar with the entries or Coordinate applications with one another. If this system works well, all employees can agree on compromise solutions at an early stage, if, for example, two employees from the same department submit an application for the same period of time want. If in doubt, a three-person interview with your line manager will help.
• In any case, you should also take into account the usually given deadline, by when remaining vacation from the previous year must be used up. Likewise, there is almost always a given point in time by when all vacation requests should be submitted. Anyone who does not adhere to them runs the risk of being the last to be considered and having to fully comply with all other employees with their vacation entitlement.