How do you write a notice of termination when changing employers?
If you change your employer and have already found another job, you have to give your current employer a notice. There are a few things you should take into account in the wording and the deadline. Find out how to write a termination here.
In the labor market in Germany, it is often impossible to prevent a change of employer if you want to move up the career ladder. Anyone who has already found a new job can write a termination. Always observe the notice period and leave a good impression.
How to write the termination
- First you should know that you always have to cancel in writing, in the form of a signed letter of resignation. Don't even think about canceling by email or fax. This would not be legally effective anyway and so you do not write a notice of termination.
- Before you write the letter of resignation, discuss with your supervisor that you will be leaving the company. To do this, make an appointment for a meeting. List the reasons why you are leaving. Make sure you avoid expressing negative criticism. You should always put your personal, professional development in the foreground and remain objective. There can be many reasons for a move, so stay fair in the conversation.
- Now write your letter of resignation. First, check the notice period that is included in your employment contract is agreed. If nothing is agreed in your employment contract, the statutory deadline set out in Section 622 of the German Civil Code (BGB) applies.
- Now write that you will terminate the employment relationship on the date you have calculated.
- Then add the sentence that you will alternatively cancel at the earliest possible date. This will prevent your termination from becoming ineffective just because you made a mistake in the deadline.
- Thank you now for the good cooperation and wish the company continued success.
- Now you finally write that you ask for a written confirmation of receipt of the termination.
- Then send the letter of termination by registered post - acknowledgment of receipt or hand it over personally to the HR manager.
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Things to know about the effectiveness of a termination
- Whoever writes a notice of termination is often not sure when it will become effective. You should know that the employer does not have to agree to your dismissal, it just has to be sent to him and he has to be able to take note of it.
- If you have a serious reason not to continue your employment relationship, you may, under certain circumstances, terminate the contract without notice. Check this in advance.
- You often write a notice of termination without discussing in advance that you are planning to leave the company. Make sure that your termination is not a surprise, but discuss this with your manager in advance.
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