Use the logbook bound yourself

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A self-bound logbook can also be used to document the company journeys and then deduct them from the tax if necessary. However, there are important details that need to be considered in a homemade book.

A self-bound logbook is accepted by the tax office as long as the content is correct.
A self-bound logbook is accepted by the tax office as long as the content is correct.

Tips for a self-bound logbook

  • Every office supply store has models of logbooks that you can buy. If you decide on the self-made variant, you can easily orientate yourself on the preprinted copies.
  • For this you should draw several columns in the self-bound logbook. Indispensable columns are: the date of the trip, the mileage at the beginning of the trip, the mileage at the end of the trip, the destination of the trip, the purpose of the trip and who drove the car.
  • You can mark the columns with a pen and ruler. Or you can make them on the computer and print them out.
  • If you use the car not only for commercial purposes, but also privately, it is worth adding another column in which you use the abbreviation 'P' to denote the journeys that you have made privately.
  • If a trip was made with a detour, document this deviation with a reason, for example 'construction site' or 'cordon'.
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Important details for the logbook maintenance

  • If you take a trip with two different destinations, split each trip by destination so that you end up with two trips in the book.
  • With regard to the purpose of the trip, you always have to consider how specific your information should be in the logbook. If you can still prove the purpose in another way, for example through bills of the customer or sick leave from patients, simple information is sufficient.
  • Taxi drivers can, for example, enter the subject 'journeys in the mandatory area' and do not have to be more specific. Tradespeople, on the other hand, have to name specific customer names.
  • It can also be useful to keep tool bills or gas station receipts that prove that the logbook was kept correctly.
  • You should also know that you must keep the book consistently. Representative periods do not apply. Every day trip must be documented throughout the year.
  • In summary, it can be said that the external shape of the book is not important. If you bound the logbook yourself, it doesn't matter. Crucial for that Tax office are the guide and the information about the trips.

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