VIDEO: Writing on an envelope with a window

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Arrange sender and addressee correctly

An envelope with window label so that the recipient's address is clearly visible behind the viewing window. Label the envelope by hand, either place the sender on the back of the envelope or write it in small letters over the recipient's address in the viewing window. In the case of business letters, the sender address is always in a smaller font above the recipient.

Labeling of window envelopes by hand

If you label a window envelope by hand, the easiest way to do this is with a trick:

  1. Lay it flush and cut to size. Lay the envelope flush on a sheet of white paper. Cut the paper to the size of the envelope.
  2. Label. Place the cut paper so that it fits onto the envelope. You can see the window on 80 gram thick paper. Write the recipient address and, if applicable, the sender address on the sheet.
  3. Complete. Put your letter in the envelope and put the sheet of paper with the address in front of it. Your handwritten recipient address is now visible behind the window.
    4. Labeling envelopes - this corresponds to the DIN standard

    So that letters are designed to be reader-friendly and can also be read by machines ...

If you want to write the addresses on the letter - without an additional sheet - then fold the letterhead before writing. Place the first sheet of paper on the envelope as described above and write the addresses above the window.

Design an envelope with a window for business letters

Letters written on a computer have the sender address in a small line above the recipient. But how do you place the address field in Word? The DIN 5008 standard, which defines the distances to the side edges, helps here.

Standard envelopes with windows are based on this standard:

  1. Edit margins. Set the margins of the letter. With Word 2003 you define this via -> File -> Page setup. In Word 2007 and 2010, you can access the settings via the Page Layout -> Page Margins -> User-Defined Page Margins -> Page Margins tab.
  2. Choose edge. Choose 2 inches for the top margin and 1 inch for the left margin.
  3. Label. Write your own address in font size 8 or, for longer addresses, in font size 6 in the first line. Write the recipient's address in font size 12 below. You use one line each for name, street / house number and postcode / town. A salutation such as Ms. or Mr. comes in an extra line above the name. You have 8 centimeters to the right for your address field.

Labeling an address field for a window envelope is not difficult. You work by hand with traces in the window. On the computer you use the standardized margins for letters.

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