Delete emails after vacation
Anyone who switches on their computer for the first time after a vacation in the office is often greeted with a veritable deluge of emails that they would prefer to delete without reading. But is this allowed and how can you deal with it?
Deleting emails requires notice and consent
In general, emails are company communication that cannot simply be deleted. Therefore, employees are generally obliged to actually look through the emails received during their vacation. Even while you are away, important information from customers may arrive via email or orders may have been placed that have not yet been processed.
There are also incoming emails that may require archiving. This is e.g. b. This is the case with business or commercial letters. Order confirmations and invoices, for example, have to be archived for years.
In the event that an employee does not comply with his obligation to view emails after Vacation this can certainly have consequences under labor law. Both a warning and a warning come into consideration here
Termination. If the employee sets up an out-of-office note before his vacation, in which he points out that in his Incoming emails can only be deleted unread in your absence with the employer's consent possible.Vacation representation and processing of emails by the employer
If you want to avoid a flood of emails after your vacation, it is best to hire a vacation replacement to process the emails while you are away. This can also be done by the employer, but only if they have generally prohibited private emails in their office. In this case, he can access his employee's mailbox.
If you don't want to open your email program every time to check for new emails,...
However, if private emails are allowed in the office and both work and private emails are received in the mailbox, employers and colleagues are not allowed to simply access a mailbox. This can be seen as a violation of personal rights and data protection regulations and can result in both fines and, if necessary, result in claims for damages from the employee.
Automatic forwarding of incoming emails to a colleague while on vacation is also one practical and commonly used practice to reduce the flood of unread messages on the first day of work avoid.
In the event that no one can process the incoming emails while they are away, an employee can at least initially roughly categorize the emails received. However, a decision must be made for each email. It makes sense to classify according to priorities, resubmission and deletion.
You can't simply delete business emails after your vacation. This is only possible with the express consent of the employer. To avoid the flood of emails after your vacation, it is always best to use a vacation replacement or automatic email forwarding.
