VIDEO: Open PST file
What is a PST file?
A file with the extension PST ("Personal Store") belongs to Microsoft Outlook. The program stores various data in it and compresses it if necessary.
- The stored information includes, for example, your e-mail data. Your sent and received e-mails as well as your drafts and the e-mails that are still in the outbox are saved.
- Outlook also saves any appointments, tasks and notes you may have created, as well as your entire address book (contacts) and any (sub) folders you have created.
- Signatures, categories and addresses from your address book are not included in the storage capacity. In addition, the settings you have made for printing and print preview and any rules you have created are not saved.
- In the past, the memory size of a PST file was limited to 2 gigabytes. This limit could be reached quickly if, for example, many emails with large attachments had to be backed up. If the PST file grew to at least 2 gigabytes, the file had to be laboriously compressed in order to continue to receive or send e-mails. For this reason, a file format was introduced with Outlook 2003, which means that you can now create a PST file with approx. 20 gigabytes can use.
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How to open a PST file in Outlook
A PST file can only be imported with Outlook running. So you can't just use the Windows For example, open Explorer with a double click.
- Therefore, start Microsoft Outlook first.
- Open the menu item "File" at the top left and then select the "Import / Export" option.
- In the next window, click on the "Import from other programs" option. Continue by clicking on "Next".
- In the window that opens, select the "Personal folder file (PST)" entry and then click "Next" again.
- Now you need to select the PST file. To do this, click on "Browse" and go to the folder where the PST file is located. Select this and click on "Open".
- After that, you still need to specify how the PST file should be imported. With "Replace Duplicates" all existing Outlook data will be overwritten by the new PST file. You can achieve the opposite with "No duplicates": The existing Outlook files are not overwritten and any duplicate information is not copied or deleted. imported. With "Create duplicates" you have a middle ground to choose from: the information that already exists are retained and duplicates are also created if the PST file to be imported has the same data Has.
- When you have made your selection, click "Next".
- Finally, you have to select which information should be imported and where it should then be inserted.
- Click "Finish" to start the import.
